Royal Society Print Shop Privacy Notice

The Royal Society

6-9 Carlton House Terrace 
London SW1Y 5AG 
+44 207 451 2500 
picturelibrary@royalsociety.org

The Royal Society Print Shop is committed to protecting and respecting your privacy.  

This policy sets out how we use your personal data, who we share your data with for the provision of services through the Royal Society Print Shop and how we protect your privacy when doing so.  

The Royal Society employs the services of Prodigi (registered office is 15/17 North Park Road, Harrogate, HG1 5PD), to provide print on demand API and manufacturing. Prodigi operate as a data processor for the of the fulfilment of print orders on behalf of the Royal Society. Prodigi may use sub-processors to fulfil and deliver orders, process payments and provide support services, for more details please visit the Prodigi Privacy Policy.

The Royal Society Print Shop website is hosted by the Canadian e-commerce company Shopify, who provide the software to run the online store. Shopify operate as a data processor to provide us with their services and enable us to manage the Royal Society Print Shop. In the course of providing their services, Shopify may use sub-processors to process personal data, you can view a current list of sub-processors online at Shopify’s sub-processors.

What type of Information we have

  • When you visit, register with, or order products from the Royal Society Print Shop, you may be asked to provide certain information about yourself, such as personal identifiers and contact details, as well as credit or debit card information.
  • We may also collect information about how you use and browse the website using cookies, which is subject to consent. You can find further details on cookies below.

Use of the information we collect 

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information is ‘Contract (Article 6(1)(b))’. To provide the service you have requested from us, including:

  • Providing products and services you have requested and processing your payment.
  • To provide marketing communications with your consent.

We will also process your data obtained from cookies in the following ways with your consent.

  • To personalise your experience on the website.
  • To review how the website is being used.

Data Retention 

Your data is securely stored on the Shopify servers and is accessible to Prodigi and Royal Society Print Shop staff via a secure, password protected administration platform.  

We keep your personal details for a period of up to 7 years, then we will delete your information from the Shopify platform. 

Cookies 

Cookies are small data files placed on your computer.

We use the Shopify platform to power our website, in doing so Shopify place the following cookies for visitors to the Royal Society Print Shop. Please visit the Shopify Cookie Policy for further information on how cookies are used for merchant storefronts, with a full list of cookies and their function.

In addition, Prodigi, our print on demand supplier, also place a further two performance cookies to improve your interaction with the website.

You can opt-out of non-essential cookies using our cookie banner. Please note that opting out will downgrade Shopify non-essential cookies to session cookies, expiring once the browser is closed.

We have also enabled limited tracking for European users. If you are a European user and you choose to opt-out of Shopify’s non-essential cookies, then no personal information is captured or stored.

Our cookie banner is provided by OneTrust.

Cookies on the Royal Society Print Shop: 

Cookie name

Provider

Category

Cookie purpose description

Expiry

Expiry after ‘opt-out’

secure_customer_sig

prints.royalsociety.org

Necessary

Shopify sets this cookie to be used in connection with customer login.

1 year

cart_currency

prints.royalsociety.org

Necessary

Shopify sets this cookie to remember the user’s country of origin and populate the correct transaction currency.

13 days

shopify_pay_redirect

prints.royalsociety.org

Necessary

Shopify sets this cookie to enable secure online payment and checkout.

1 day

_pay_session

shop.app

Necessary

Shopify sets this cookie to enable secure checkout and payment function on the website.

session

_secure session_id

prints.royalsociety.org

Necessary

Necessary for the shopping cart functionality on the web.

1 day

_shopify_m

.royalsociety.org

Necessary

Stores the user’s cookie consent state for the current domain.

1 year

_shopify_tm

.royalsociety.org

Necessary

Stores the user’s cookie consent state for the current domain.

1 day

_shopify_tw

.royalsociety.org

Necessary

Stores the user’s cookie consent state for the current domain.

14 days

_tracking_consent

.royalsociety.org

Necessary

Stores the user’s cookie consent for the current domain.

1 year

Cookietest

prints.royalsociety.org

Necessary

This cookie is used to determine if the visitor has accepted the cookie consent box.

session

optanonAlertBoxClosed

prints.royalsociety.org

Necessary

This cookie is set by websites using certain versions of the cookie law compliance solution from OneTrust

1 year

optanonConsent

prints.royalsociety.org

Necessary

This cookie is set by the cookie compliance solution from OneTrust.

1 year

cart

prints.royalsociety.org

Necessary

Necessary for the shoppng cart functionality on the website.

14 days

cart_sig

prints.royalsociety.org

Necessary

The cookie is necessary for the secure checkout and payment function on the website. This function if provided by Shopify.com

14 days

cart_ts

prints.royalsociety.org

Necessary

The cookie is necessary for the secure checkout and payment function on the website. This function if provided by Shopify.com

14 days

cart_ver

prints.royalsociety.org

Necessary

Necessary for the shopping cart functionality on the website.

14 days

localization

prints.royalsociety.org

Functional

Flickr sets this cookie to track usage of photo galleries embedded from Flickr.

13 days

__cf_bm

.fonts.net

Functional

This cookie, set by Cloudflare, is used to support Cloudflare Bot Management and read/filter requests from bots.

1 day

magbox_rv

prints.royalsociety.org

Performance

This cookie is set by Prodigi, it stores recently viewed items.

29 days

magbox_rvc

prints.royalsociety.org

Performance

This cookie is set by Prodigi, it keeps a list of a user's recently viewed collections or categories on the site. It is used to add items to the 'Continue shopping' dropdown in the users basket.

1 day

_landing_page

.royalsociety.org

Analytics

Shopify installs this cookie to track landing pages.

14 days

session

_shopify_d

.royalsociety.org

Analytics

This cookie is associated with Shopify's analytics suite.

session

session

_y

.royalsociety.org

Analytics

This cookie is associated with Shopify's analytics suite. It collects data on users behaviour and interaction in order to optamize the website and make advertisement on the website more relevant.

1 year

session

_s

.royalsociety.org

Analytics

This cookie is associated with Shopify's analytics suite. It collects data on users behaviour and interaction in order to optamize the website and make advertisement on the website more relevant.

30 minutes

session

_shopify_y

.royalsociety.org

Analytics

This cookie is associated with Shopify's analytics suite. It collects data on users behaviour and interaction in order to optamize the website and make advertisement on the website more relevant.

1 year

session

_shopify_s

.royalsociety.org

Analytics

This cookie is associated with Shopify's analytics suite. It collects data on users behaviour and interaction in order to optamize the website and make advertisement on the website more relevant.

30 minutes

session

_shopify_sa_t

.royalsociety.org

Analytics

This is a Shopify analytics cookie relating to marketing and referrals. It collects data on visitors behaviour and interaction. This is used to make advertisement to the website more relevant. The cookie also allows the website to detect ant referals from other websites.

30 minutes

session

_shopify_sa_p

.royalsociety.org

Analytics

This is a Shopify analytics cookie relating to marketing and referrals. It collects data on visitors behaviour and interaction. This is used to make advertisement to the website more relevant. The cookie also allows the website to detect ant referals from other websites.

30 minutes

session

_orig_referrer

.royalsociety.org

Analytics

This cookie is used to collect information on a visitor. This information will become an ID string with information on a specific visitor. ID inforamtion strings can be used to target groups with similar preferences, or can be used by third-party domains or ad-exhanges.

14 days

session

_shopify_evids

.royalsociety.org
prints.royalsociety.org

Analytics

Contains data on the content of the shopping cart. This data is used for marketing purposes by promoting relates products or for retargeting purposes.

session

session

 

Your data protection rights

Under data protection law, you have rights including: 

Your right of access - You have the right to ask us for copies of your personal information. 

Your right to rectification - You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete. 

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances. 

Your right to restriction of processing - You have the right to ask us to restrict the processing of your information in certain circumstances. 

Your right to object to processing - You have the the right to object to the processing of your personal data in certain circumstances. 

Your right to data portability - You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances. 

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. 

Please contact us by email or post if you wish to make a request and please contact us if you are unhappy with how we have used your data.